{"id":13607,"date":"2021-09-27T01:30:00","date_gmt":"2021-09-27T01:30:00","guid":{"rendered":"https:\/\/enable.local\/?p=13607"},"modified":"2026-03-03T12:12:28","modified_gmt":"2026-03-03T17:12:28","slug":"manual-process-vs-automated-process-which-is-better","status":"publish","type":"post","link":"https:\/\/www.enable.com\/resources\/articles\/manual-process-vs-automated-process-which-is-better\/","title":{"rendered":"Manual process vs automated process: Which is better?"},"content":{"rendered":"\n<p>Despite&nbsp;all of&nbsp;the technology at our disposal&nbsp;and the importance of accurate and complete data, many teams&nbsp;managing large amounts of rebates&nbsp;still rely on manual&nbsp;processes&nbsp;for calculating, accruing and allocating rebates. They&nbsp;often&nbsp;find themselves chasing down errors, reconciling data, and trying to make important decisions based on an assortment of&nbsp;incomplete or inaccurate rebate data.&nbsp;&nbsp;<\/p>\n\n\n\n<p>In fact,&nbsp;research has found&nbsp;that procurement, supply chain,&nbsp;and finance professionals are spending almost a third (31%) of their time dealing with inefficient paper-based or manual processes, which is costing businesses on average \u00a31.94m ($2.6m) annually.&nbsp;Just because a process has been executed one way for a long time doesn\u2019t necessarily make it the best option.&nbsp;&nbsp;<\/p>\n\n\n\n<p>In order to&nbsp;outperform competition,&nbsp;streamline&nbsp;processes,&nbsp;and ensure accuracy&nbsp;many organizations are turning to digital transformation and implementing various&nbsp;software&nbsp;across&nbsp;all departments.&nbsp;Automated rebate management software is a must for those who want to accurately manage highly complex B2B deals and rebates.&nbsp;&nbsp;<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Manual process vs. automated process for rebate&nbsp;management&nbsp;<\/h4>\n\n\n\n<p>Find out the key differences&nbsp;between manual processes and automated processes in our table below.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th><\/th><th>Manual process<\/th><th>Automated process<\/th><\/tr><\/thead><tbody><tr><td>Human involvement<\/td><td>Entirely&nbsp;&nbsp;&nbsp;dependent on human effort to add, edit, update and recheck the data<\/td><td>The software automatically&nbsp;&nbsp;&nbsp;calculates, accrues and allocates rebates for you with minimal&nbsp;&nbsp;&nbsp;human intervention<\/td><\/tr><tr><td>Reminders<\/td><td>Manual nudging for amendments&nbsp;&nbsp;&nbsp;and approvals, often after an error is found<\/td><td>Proactive email notifications&nbsp;&nbsp;&nbsp;to both internal team members and trading partners<\/td><\/tr><tr><td>Audit trail<\/td><td>Data is easy to falsify and can easily&nbsp;&nbsp;&nbsp;miss certain information unless told<\/td><td>The system logs every action with the accurate time and date<\/td><\/tr><tr><td>Communication<\/td><td>Communication often happens outside of&nbsp;&nbsp;&nbsp;the process via email or call<\/td><td>All communication stored within the tool so can keep track of&nbsp;&nbsp;&nbsp;what has been said<\/td><\/tr><tr><td>Speed<\/td><td>This is a lengthy process due to data&nbsp;&nbsp;&nbsp;being stored in multiple tools and across various documents<\/td><td>With everything in one centralized platform, this is a much shorter&nbsp;&nbsp;&nbsp;process<\/td><\/tr><tr><td>Accuracy<\/td><td>The possibility of human error to occur&nbsp;&nbsp;&nbsp;is large, due to the amount and complexity of the data and key person&nbsp;&nbsp;&nbsp;dependency<\/td><td>The system is centralized and collect information on a real-time basis,&nbsp;&nbsp;&nbsp;by minimizing human intervention, the scope of errors is marginal<\/td><\/tr><tr><td>Security<\/td><td>This is a less secure method as it&nbsp;&nbsp;&nbsp;involves a lot of paperwork and documents being emailed over and anyone can&nbsp;&nbsp;&nbsp;access it<\/td><td>This is a more secure process as data is hosted in the cloud and password&nbsp;&nbsp;&nbsp;protected<\/td><\/tr><tr><td>Scalability<\/td><td>As the amount of data grows, you will&nbsp;&nbsp;&nbsp;notice performance issues. E.g. a spreadsheet will become slow to&nbsp;&nbsp;&nbsp;load and slow to calculate<\/td><td>Built to serve a large number of stakeholders, allowing for&nbsp;&nbsp;&nbsp;multiple users and capable of managing 300+ types of deals<\/td><\/tr><tr><td>Approvals<\/td><td>The manual approval process can create a&nbsp;&nbsp;&nbsp;lot of back and forth and hold-ups. Extra time is required to track down&nbsp;&nbsp;&nbsp;contracts for approval, often leading to missed deadlines and disputes<\/td><td>Through an automated collaboration platform, it automatically creates a&nbsp;&nbsp;&nbsp;trading agreement and sends to the assigned approver for speedy sign off<\/td><\/tr><tr><td>Productivity<\/td><td>Individuals may end up wasting too much&nbsp;&nbsp;&nbsp;time and effort on low-value activities or becoming frustrated with the&nbsp;&nbsp;&nbsp;spreadsheet<\/td><td>In the long run, this method saves time, effort, resources and is more&nbsp;&nbsp;&nbsp;reliable. Rebate accountants are free to focus on high-value activity instead<\/td><\/tr><tr><td>Reporting<\/td><td>Time consuming to retrieve data from&nbsp;&nbsp;&nbsp;different sources and compile it into a detailed report<\/td><td>Rebate management software generates customized, detailed reports so you&nbsp;&nbsp;&nbsp;can track deal performance and attain profitable growth<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h4 class=\"wp-block-heading\">Challenges&nbsp;of manual processes&nbsp;<\/h4>\n\n\n\n<p>The way rebate management has always been done is not sustainable\u2014especially in our current environment. Manual processes tend to be clunky, chaotic and time-consuming, and with so many organizations now working remotely, the challenges are even greater.&nbsp;We&nbsp;explore these in detail below.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Time-consuming\u00a0<\/strong>&#8211;\u00a0Many hours are spent taking\u00a0information from one format and re-entering it into one or more\u00a0disparate systems\u00a0or spreadsheets.\u00a0A \u00a0<a href=\"https:\/\/www.cpapracticeadvisor.com\/accounting-audit\/news\/21148600\/finance-departments-spending-520-hours-per-year-on-manual-ap-tasks\" target=\"_blank\" rel=\"noreferrer noopener\">survey found<\/a>\u00a0that seven in ten finance teams (72%) spend up to 10\u00a0working-hours per week, or 520 hours per year on AP-related tasks that could be automated.\u00a0By reducing the time employees need to complete their work, as well as the number of employees needed on each task, automation translates to more hours focused on doing work that drives profits.\u00a0<\/li>\n\n\n\n<li><strong>Siloed information<\/strong>\u00a0&#8211; There\u2019s often little transparency into who\u2019s doing what, which means even more time is wasted waiting on others to learn the status of tasks.\u00a0Companies that use multiple systems for their\u00a0rebate management\u00a0are often missing the data and documentation, thus, exposing companies to higher risk and costs.\u00a0<\/li>\n\n\n\n<li><strong>Inaccurate data-\u00a0<\/strong>Manual processes are inaccurate, slow, and unreliable. As a result, it&#8217;s impossible for you to know whether you can rely on the accuracy of your numbers or know whether the data you&#8217;re looking at is current.\u00a0According to\u00a0<a href=\"https:\/\/www.blackline.com\/blog\/real-costs-of-manual-accounting\/\" target=\"_blank\" rel=\"noreferrer noopener\">Blackline<\/a>, nearly 70% of leaders said they\u2019d made a significant business decision based on inaccurate financials. Even worse, just 38% of finance professionals\u2014those who are closest to the process\u2014said they trusted the numbers.\u00a0<\/li>\n\n\n\n<li><strong>Lack of visibility\u00a0<\/strong>&#8211;\u00a0Manual tasks are inconsistent and much harder to track than automated activities. Because you\u2019re not starting with 100% accurate data, the insights you gain from manual processes will be inherently flawed.\u00a0<\/li>\n\n\n\n<li><strong>Damaging your bottom line &#8211;\u00a0<\/strong>According to\u00a0<a href=\"https:\/\/www.entrepreneur.com\/article\/286084\" target=\"_blank\" rel=\"noreferrer noopener\">market research firm IDC<\/a>, companies lose 20 to 30% in revenue every year due to inefficiencies.\u00a0<\/li>\n<\/ul>\n\n\n\n<h4 class=\"wp-block-heading\">Benefits of&nbsp;automating manual processes&nbsp;&nbsp;<\/h4>\n\n\n\n<p>A&nbsp;McKinsey study&nbsp;found that 60%&nbsp;of all occupations have at least 30%&nbsp;of activities that could be automated.&nbsp;However, finance has been slow to approach automation with only&nbsp;19% of CFOs&nbsp;having&nbsp;automated nearly&nbsp;all&nbsp;of&nbsp;their&nbsp;finance processes.&nbsp;The opportunity is out there for rebate professionals to grasp onto, by automating the most time-consuming, manual processes your organization will be transformed and see&nbsp;the following&nbsp;benefits:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Greater visibility<\/strong>\u00a0&#8211;\u00a0Automation\u00a0gives a clear and complete understanding\u00a0as everything\u00a0is located in\u00a0one dashboard waiting for you. Data is always up to date and available when you need it.\u00a0<\/li>\n\n\n\n<li><strong>Higher\u00a0operational\u00a0efficiency\u00a0<\/strong>&#8211;\u00a0Since mundane tasks are taken care of with automation, employees can be reassigned to do high-value work,\u00a0resulting in higher efficiency.\u00a0This creates greater consistency within teams, reducing the chances of mistakes and information gaps.\u00a0<\/li>\n\n\n\n<li><strong>Reduced time\u00a0<\/strong>&#8211;\u00a0With faster turnaround and elimination of wasteful practices, automation\u00a0facilitate time\u00a0savings.\u00a0In a matter of seconds,\u00a0software can calculate values using sophisticated equations that would otherwise take hours.\u00a0<\/li>\n\n\n\n<li><strong>Compliance\u00a0&#8211;\u00a0<\/strong>With everything streamlined and automated you can be certain you&#8217;re following a given compliance framework and mitigating any risk. You&#8217;re also exposing any sensitive information to fewer human eyes, helping you keep your data more secure.\u00a0<\/li>\n\n\n\n<li><strong>Reduces\u00a0the likelihood of error\u00a0&#8211;<\/strong>\u00a0As\u00a0humans\u00a0we\u00a0are\u00a0prone to mistakes\u00a0and spreadsheets don\u2019t help the matter, it is\u00a0estimated\u00a0that\u00a0around\u00a0<a href=\"https:\/\/www.forbes.com\/sites\/salesforce\/2014\/09\/13\/sorry-spreadsheet-errors\/?sh=ceaf6ae56ab2\" target=\"_blank\" rel=\"noreferrer noopener\">90% of manual\u00a0spreadsheets<\/a>\u00a0contain\u00a0errors.\u00a0With all your data in a central repository you can be sure\u00a0everything\u00a0is correct.\u00a0<\/li>\n\n\n\n<li><strong>Better collaborative working &#8211;\u00a0<\/strong>By improving overall efficiency and improving integration between the systems used by different departments, automation makes it much easier for different teams to work together and discuss each part of the deal.\u00a0<\/li>\n\n\n\n<li><strong>Data\u00a0driven\u00a0insights<\/strong>\u00a0\u2013\u00a0Automated processes generate accurate, detailed reports that ensures everyone has a well-rounded view of any deal before making any final decisions.\u00a0<a href=\"https:\/\/futurecfo.net\/survey-only-19-of-cfos-have-automated-nearly-all-finance-processes\/\" target=\"_blank\" rel=\"noreferrer noopener\">Nearly half of CFOs<\/a>\u00a0(49%) say their organisation\u2019s biggest gap over the past year was the ability to execute with accurate, timely data that drives quick, informed decisions.\u00a0<\/li>\n<\/ul>\n\n\n\n<p>To conclude, it is evident that using manual processes for rebate management heightens risk, has a negative effect on the bottom line and deal performance can be compromised. By making the decision to&nbsp;<a href=\"https:\/\/www.enable.com\/rebate-management\/\">automate your rebate management<\/a>&nbsp;processes today you\u2019ll be on track to mitigate business risk, increase operational efficiency and boost financial performance.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-rich is-provider-embed-handler wp-block-embed-embed-handler wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Enable for Finance Teams\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/s8LpADIodB4?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Despite&nbsp;all of&nbsp;the technology at our disposal&nbsp;and the importance of accurate and complete data, many teams&nbsp;managing large amounts of rebates&nbsp;still rely on manual&nbsp;processes&nbsp;for calculating, accruing and allocating rebates. They&nbsp;often&nbsp;find themselves chasing down errors, reconciling data, and trying to make important decisions based on an assortment of&nbsp;incomplete or inaccurate rebate data.&nbsp;&nbsp; In fact,&nbsp;research has found&nbsp;that procurement, supply [&hellip;]<\/p>\n","protected":false},"author":34,"featured_media":12186,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"tags":[112],"class_list":["post-13607","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","tag-digital-transformation"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Manual process vs automated process: Which is better? &#8212; Enable<\/title>\n<meta name=\"description\" content=\"Compare the unique benefits and challenges of manual and automated rebate management processes to determine which is right for your business.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.enable.com\/resources\/articles\/manual-process-vs-automated-process-which-is-better\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Manual process vs automated process: Which is better? 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